For countless men and women doing work in company, knowledge, and activity, probably the most widely used device to make a presentation is* that is( PowerPoint. It’s easy to make something quickly and simply, and it doesn’t take long to get comfortable using it.
But if you’re looking to really master it, and get the most out of the application, join us on your way to becoming a PowerPoint pro.Press the tips and tricks listed are for the latest
To version of the PowerPoint application — for macOS and web users some of the features might not be present or may look a tad different…Slide Show1 as we take a quick look at some of the top 10 shortcuts, tips, and hacks that will help you. From F5 to rapidly go* that is live( launch a presentation, don’t bother trying to click the tiny icon in the bottom right-hand part of the screen, or using the menu (
Just > the beginning…). a much simpler way to do this.
By press SomeF5Function on your keyboard!Fn using a simple keypress, you’ll look like a total pro — especially if you’re having to use an old laptop, with no mouse or a trackpad that is wonky.
If) you to press or hold the Shift button before hitting F5Return you need to start a presentation at any place in the list of slides, select the one you want to start from and press Command + F5Return before you hit F5.Shift keyboards need.
Of live has never been easier.There macOS, it’s Microsoft +
But + Microsoft instead of F5, or Office + for the equivalent of + F5.
course, there are lots more keyboard shortcuts, one for almost every operation that is single PowerPoint. Snap are so many to record right here.
For has actually two essential units of shortcuts, though — people for generating presentations, and people for showing all of them.Instead just like all Snap/Grid programs, merely pushing
HeadALTView will show the secrets you will need to hit for the particular purpose or procedure.Ruler2. Gridlines elements up to a grid utilizing guides, and rulersGuides getting all elements within a fall prearranged precisely, do not spend your time everything that is moving the mouse or arrow keys. But, enable the* that is( to
Here purpose.Snap to your selection and tick the containers when it comes to You,
The, and* that is( — you should see lots of lines on your slides which helps with alignment and positioning. then click the small menu icon, just below where you enabled the
, a new window will appear.(* if you) You can enable But objects to grid
Normally, which means when you now move objects about, they will automatically lock onto the gridline that is nearest. Normally can also set a custom number of gridlines per cm — the default is 6 but you change it by using the menu that is drop-down switching the gridline spacing (as shown in cm).Here’s smaller you create this quantity, the greater amount of gridlines you’ll receive per cm. you will find that the item, despite having snapping allowed, actually in which you prefer that it is, click the item then nudge it about by holding the ShiftCTRL
Slide switch, whilst you hit the arrow secrets.No3.
Even the way that is professional*) all familiar with CTRL + C followed by CTRL + V to copy and paste text and objects in a PowerPoint slide. when it comes to making multiple copies of the shape that is same produce a shaped design, you can find additional tips really worth once you understand about., whenever you copy and then paste an item, the brand new one overlaps the shape that is original.
, you’d then go about moving it into the position that is right utilizing the mouse or secrets. Breaking a better method — click the form you intend to duplicate, then keep the
There’sCTRL + If tips down it is precisely aligned with the previous one while you click and hold the mouse button on the shape.
Go the mouse to the side or up/down, and you’ll notice a new copy is automatically made and! Insert more trying to nudge shapes about to make them line up. better, once you have done this, just press CTRL + YProcess to repeat the process — the spacing and alignment gets copied across, making it a piece of cake to create a perfectly symmetrical collection of objects.Now4. Upward Arrow smart for better art
Once a selection that is good of forms that one may enhance slides but there is additionally a astonishing shortage of imaginative style about all of them.
However you intend to make use of some thing better, but do not desire to have the hassle when trying in order to make yours, the other option would be to break apart SmartArt forms.
Right the typical block arrows, for instance — they truly are pretty boring to consider and also you’re very limited with what you can certainly do using them, so allow’s fix that today.Group to Ungroup > DoSmartArt > .
Hold scroll down the menu and pick the* that is( option. you’ve clicked on that, you’ll see a arrow that is cool-lookingDelete, It’s surrounded by lots of elements that you might not need.
You’ve-click on any empty part of the newly inserted shape, go to the This option in the menu and select
. Merging this a time that is second then press
NowCTRL+AMerge Shapes, to pick every little thing into the slip — or pull a highlighting package all over arrow, if you will find currently a lot of things into the fall.Let’s down StartCTRLInsert and then click from the arrow to deselect it, and then hit Shapes to eliminate all the undesirable elements.
We today got a well curved arrow you want that you can resize or recolor to whatever. However trick works with many other objects that are smartArt so it is really worth checking out them to see just what brand-new forms you’ll take out of them.
The wise even for even more artUndo, then a useful alternative to just grouping objects together to make a new one, is to use PowerPoint’s tool if you do fancy making your own shapes. Well say we want to have a square with a hole in the middle.
To by laying down a shape that is separate group, utilizing the normal > menu.
There will make our desired item by simply making the group white in shade, putting it throughout the square, after which grouping the things collectively.
- Union , then the file size for the whole PowerPoint can balloon in size because grouped objects remain as separate entities.(* if your slides are going to have lots of complex shapes,) advantage of merging is if you want to correct or amend something, you can’t ungroup it and begin again — you’ll need to use the
Here function (
It’sCTRL + ZSubtract) that it all just becomes one object…
If obvious disadvantage is that. So, you are able to, but just with certainly one of the merge choices.
merge the shapes you prefer collectively, pick all of them by dragging a highlighting package that you get different results depending on the front-to-back ordering of the shapes you’re merging — if you look at the above image for , the circle cut the square because it was in front of it.(* around them(click and hold the left mouse button) or hold down CTRL and click on the individual shapes you need to combine.
With are five ways to merge shapes:
— add shapes, ignoring any overlapping contentReap– add shapes, removing any overlapping contentCrop– split any overlapping content into new shapes
— create a new shape from the overlapping content, deleting the restFortunately– use the shape that’s in front of the other(s) as a mask, deleting it and any overlapping content
And we can see what these options do to a circle overlapping a square:Crop important to note) The order of the shapes was reversed, the circle would be cut by the square in two, making a semicircle behind.
Start it is worth experimenting to have that special shape you are immediately after!Insert6. Pictures forms: the key(s) to higher change aroundsThis are a definite number of methods for turning forms into the newest versions of PowerPoint. from the item and you ought to notice a arrow that is rotating linked to the shape — click and hold, then move your mouse about to rotate.The this accurately isn’t easy though, especially on laptops with poor trackpads. Crop can enter an angle that is exact when it comes to rotation, utilizing the format menu (right-click on shape, Picture Format object, simply click from the
There & spacing symbol), but do not make use of it.The Best way to rotate an object is to use the keyboard — hold ToALT
The and then press the left or right Croparrow keyShape to spin the shape through 15°, or hold Aspect RatioALT+CTRL
Crop and then left or right to shift through angles of just 1°.Shape a bit of practice, this method will have you spinning objects quickly and accurately, and it’s by far the method that is best of rotating shapes that are very small.Not7.
The what you sow: Fit and edit images in-app( picture that is*)A really worth one thousand terms, roughly the word goes, and deciding on the best seek any pictures placed in to a presentation can be quite a small challenging. Fill, PowerPoint comes with a few tools that are handy manipulate images quickly and easily, ensuring that you don’t have to use another application.Crop Probably the function that is best is the Shape device.
Fill product…Fit or pull and drop it).
You toolbar containing the device must be noticeable, but then on .Copy are lots of options here, so let’s go through them carefully if it’s not click on the image and. first option, just called , will add a set of small thick bars about the image.Format Shape and hold the mouse that is left down, then pull completely a dark location over the picture — this darkened area could be the area of the picture which will be slashed away, leaving the non-dark location behind.
Then, it’s not going to do just about anything before you click away from picture.Fill implies you’ll return back and adjust the area that is cropping you’re satisfied. Picture if you’re not happy after, you can always use to go back to the image that is originalClipboard that the part taverns do not use a cut that is diagonal — this just allows you to create a section of the picture, that’s rectangular in shape. This do something fancier, then you’ll need to use another cropping function.
As next two cropping options (The to
and Select) will cut the picture up, either by using a standard shape as a mask or by using a predefined height-to-width ratio.
If to Fortunately is especially useful for creating versions of pictures that have more of a creative impact, than just using the image that is original.
Take all shapes lead to a crop that is useful but ones like the curved corner rectangle or the block arrows can easily give your presentation the visual kick that you’re after.The final two options (
So and Click) should be used after you’ve used Then to Home — when you select either of these, a new set of black bars will appear around the image.Select to and have been used herewill make the picture take up the shape that is whole you might drop some areas of the picture along the way. will make an effort to result in the photo fill the form while maintaining the picture’s aspect proportion intact. can make yours cropping mask by drawing out a variety of forms then grouping all of them completely (CTRL+A to pick them, CTRL+GNow to team them). Selection Pane the image you intend to crop (
HereCTRL+CClicking) and then right-click on the brand-new mask and select
Clicking., into the area of the formatting options, click The or texture fill, and then click the Now switch.
will likely then paste your copied picture to your mask form.Virtually along with these resources, take the time to experiment and practice using the numerous choices and choices that are cropping.
original image is never actually lost in any way, so you can always undo your edits and try again.With8. To overlapping or hidden shapes that are sneaky*) you’ve got a slide with a lot of objects spread about, it could be challenging highlighting the only you intend to go or modify — particularly when it is concealed behind a collection of various other forms.
Start, PowerPoint includes a quick system that lets you quickly pick an item, also it.(* if you can’t see) an example where there are three shapes present: a square, a circle, and a triangle. Insert square is bigger than the other two and it’s in front of them, so they’re completely hidden.Audio let’s say we want to change the circle. , hold, and drag a highlight box around the objects you want to manage.
Give, in the Once toolbar, go to
It’s (or consecutively press IfALT
FirstSStart , AutomaticallyL). click on Play. we can see our three objects, listed in their front-to-back order. Loop on any of the list entries automatically selects that object, allowing you to then move it about, change its color, or altogether delete it. On the small Finallyeye icon shall disable the object from view. padlock Hide During Showicon will lock the shape in position and prevent you from changing its size, although you can still change its color.
In you’ll be able to chop and change even the most complex of slides!
All9. By present with nifty narration
PowerPoint presentations are often required to be used in conjunction with giving a talk or lecture, but you don’t have to be physically present to do this. No the right equipment and a few clicks here and there, you can add your presence that is virtual to slideshow. No do that, you will need a great mic linked to your computer as well as a room that is quiet with no echo.
This by creating all of the slides and content you need first, then for each slide, add an recording that is audioStart >
It’s). A presenter symbol will show up from the slip as well as a tiny screen will pop available.
Like each tracking an original title, also then click the small red circle to start recording if it’s just “audio slide 1”, and. If you’ve finished, click the square that is small to it.
You worth trying this a times that are few your narration for each slide is really long, so click the play button to hear it through. Top you’re not satisfied with what you’ve just done, you can just hit the record button to overwrite it.Hacks you’re happy with the recording, click the button that is OK then straight away click the presenter symbol, followed closely by the Microsoft Word choice in the primary toolbar.Top automated narration, there are some items to make sure you have set appropriate.Hacks of all of the, replace the Microsoft Excelmode to
, then make certain most of these choices are (*)unticked(*) — (*) across all slides(*), (*) until ended(*), and* that is( after playing(*). (*), (*)tick(*) the (*) option.(*) this same section, you can trim the audio, so you select when the narration will start and finish.(*) of these settings will ensure that the narration automatically starts with each slide transition, as well as hide the speaker icon from view if you have too much silence at the beginning or end of the recording. (*) getting the run that is audio itself, the slides will also progress without any input being required.(*)10. (*) laser pointer? (*) problem!(*) last tip is simple, but an absolute boon if you’ve forgotten your laser pointer for a presentation or its batteries have gone flat. (*) your PowerPoint slideshow (don’t forget tip #1!) and you’ll notice that as soon as you move your mouse or touch the trackpad, a cursor will appear on the screen.(*) and hold the CTRL button down, then simply click and keep the remaining mouse switch, and it surely will develop into a perfect laser dot!(*) maybe not the maximum of things, needless to say, and it may get fiddly being forced to handle both the keyboard and mouse/trackpad in addition, but it is a useful substitute for a pointer.(*) So office that is many, there are many little additions that can make your life simpler or help you out when stuck. (*) you’re a user that is regular of and have now some very nice recommendations, go ahead and share all of them into the remarks area below.(*) might also would you like to take a look at our (*) 10 (*) for (*) and (*) 10 (*) for (*).(*)