There are plenty of the reason why you may have to backup your electronic mail account. You may be altering an electronic mail supplier, otherwise you require a replica of your knowledge for safekeeping in case of a cyber intrusion. Fortunately, Google has a function that simplifies this course of hidden throughout the Gmail account settings web page.
Google Takeout offers an choice to export and obtain numerous Google product knowledge, together with Google Drive, Google Photos, Google Play, and most significantly, Gmail emails.
Gmail knowledge could be exported utilizing MBOX or JSON codecs and you’ll specify whether or not to export all emails or particular labeled content material. Without additional ado, let’s dive proper in…
Make It Count
1. Log in to your Google Account.
2. From the Gmail web page, click on on the profile icon and choose Manage Your Google Account choice.
3. This opens up the Google Account dashboard for managing Google merchandise’ settings.
Click on the Data & Privacy tab to open the information export web page.
4. Scroll right down to the Data from apps and providers you employ part and click on on it.
5. Select the Download your knowledge choice.
6. The Google Takeout web page opens to show all Google merchandise linked to your account.
Deselect all of the choices and scroll right down to the Mail choice.
7. Data could be exported in two codecs: MBOX or JSON.
- MBOX information are used to entry the emails utilizing electronic mail purchasers corresponding to Mozilla Thunderbird
- JSON is reserved for person settings solely.
8. Select the All Mail knowledge included choice to preview the information to be exported.
9. Specify the required labels, if any, or go away the settings as default and click on OK.
Then scroll to the underside of the web page.
10. Click Next Step to preview the export settings.
The export could be despatched by electronic mail (it would ship a hyperlink to obtain the file domestically), uploaded to your Google Drive, Dropbox, OneDrive or Box.
For Dropbox, OneDrive, and Box, you’ll need to hyperlink the respective account to your Google account. This is finished earlier than the export begins.
Please word that supply by electronic mail exports are legitimate for 7 days from the date of export.
11. The exports could be run solely as soon as or scheduled to run as soon as each two months for one 12 months relying on the desire.
12. Export information may also be in .zip or .tgz codecs. Select the specified compression format and proceed to the subsequent choice.
13. In case you will have a whole lot of knowledge, the content material could be cut up up, primarily based on the desired dimension. E.g., if the export dimension is 10 GB, and the cut up dimension is 2GB. Then 5 information can be generated for obtain.
14. Click “Create export” or “Link accounts” and create export to provoke the method if Dropbox, OneDrive, or Box had been chosen above.
15. After the method has accomplished, an electronic mail can be despatched to your Gmail account to obtain and handle the export.
16. Clicking on Download your information will immediate you to confirm your password earlier than robotically downloading the exported content material.
17. Extract the archive to show the exported mailbox. Please word that if the whole lot was exported from Gmail, this can be one file. If a number of labels had been chosen, then a number of information can be generated.
18. MBOX information could be opened utilizing a desktop electronic mail shopper, corresponding to Mozilla Thunderbird or Mailbird.
Verifying the Exported Content
It is at all times a good suggestion to double-check the exported knowledge to confirm it accommodates the required emails. This could be carried out utilizing Mozilla Thunderbird and a Feed Account.
1. Open Thunderbird and faucet Feeds to create an empty Feed Account.
2. Click on Account Settings to map the exported information to Thunderbird.
3. Under the Message Storage part, click on on Browse and open the folder containing the MBOX file(s).
4. Click Restart when prompted to restart Thunderbird and entry the emails offline
Backups are essential, not simply to your motion pictures, video games, and purposes, but in addition, emails.
Maybe you will have that electronic mail that holds essential info for a sure account, or reminiscences from previous correspondence. Losing such knowledge could be heartbreaking at finest and disastrous at worst.
Take backups commonly. No single electronic mail supplier is proof against knowledge loss or theft. Doing your due diligence may simply hold you afloat. Network Attached Storage (NAS) and exterior disks is really useful for large scheduled backups of all of your digital content material.